How to Create Remote Onboarding Videos

Are you onboarding more remote employees lately? Learn how to create remote onboarding videos using our online video editor.

How to Create Remote Onboarding Videos

As the world around us becomes increasingly digital, countless companies and industries have begun relying on a remote workforce to fulfill their business operations. All these changes mean that businesses like yours need effective remote onboarding processes.

However, time, expense, and resources can be a roadblock when creating great onboarding videos.

Read on to learn how to overcome these challenges and create an onboarding video and make the first day of work for your new employees that much better!

What Goes Into a Good Onboarding Video?

A good onboarding video should:

  • introduce the employee to company culture and policies
  • get them up to speed on their role and responsibilities and
  • introduce the employee to their team

Ultimately, a new hire should feel more prepared for work and a greater sense of belonging at the company after watching the onboarding video.

Although onboarding videos are meant to be informative, you don't want to overwhelm your new hire. Aim to keep the information short and sweet, almost as if you’re creating a business card in video format.

A great example of a remote onboarding video is Google’s “Intern’s first week”. Viewers are  introduced to five summer interns, who share their stories and thoughts on what it means to work at Google.

The video documents the journey of an intern on their first day and features sweeping shots of Google’s campus, giving prospective employees a preview of what they can expect when working at the tech company.

Another, more instructional example is Grubhub’s “New Driver Onboarding” video. In this video, the viewer is introduced to a driver for the delivery service, who shares a few tips for an optimal delivery process.

Types of Onboarding Videos

Onboarding videos cover a wide variety of content and primary objectives, but popular examples include:

Introduction to Staff

Video is a great tool for introducing remote employees to their coworkers. Putting a face to a name helps people feel more comfortable in their new role, improving collaboration and productivity.

About the company

Using video allows for greater creativity and expression that typically can’t be replicated by text, making it a valuable tool for any business. Small details found in the video, such as the background or audio, can have a significant effect on its overall message. As a result, viewers get a more personal and in depth look at the business.


Video is more engaging than other forms of media, which makes it great for conveying important information such as rules or procedures. Furthermore, viewers can refer back to the video to clarify and refresh on info.

Creating a Remote Onboarding Video

Now that we’ve covered the basis of what goes into a great onboarding video, let's walk through the creative process. I’ll be using Kapwing’s online video editor for this demonstration.

The primary steps for creating a remote onboarding video are:

  1. Record and upload video clips
  2. Insert transitions and effects
  3. Add music and other finishing touches
  4. Export and share

Step 1: Upload Video Clips

Click “Get started” to enter the editing workspace. You can use any of our templates to begin creating an onboarding video or start with uploading your own files, either from your device or from Google Drive.

Step 2: Arrange Clips and Add Transitions

After loading all of your video clips into Kapwing, put them in the order you want them to play. You can drag each clip in they Timeline layers to arrange them.

You can also add transitions at this stage, to smoothly move from one clip to the next. Select the "Transitions" tab within the editing menu to choose from over 70 different transitions.

Step 3: Add Subtitles

Subtitles are a key accessibility feature. You can add them with Kapwing's “Subtitles” tool. Within the subtitler, you can upload an .srt file if you have it but it's not necessary. Kapwing will automatically generate subtitles for your video from the audio.

To align the subtitle with a different portion of the video, drag the layer around in the Timeline. You can also set the timestamp within the Subtitle editor.

Step 4: Add Background Music or Voiceover  

If you want to take your onboarding video to the next level, you can add background music.

Open the “Audio” tab in the sidebar. You can upload original audio if you have a song or voiceover file you want to use, or you can choose a song from our collection of royalty free music.

I recommend choosing a LoFi song — LoFi is great for work-focused, professional videos. They tend to be upbeat without distracting lyrics.

Choosing your audio automatically adds it as another layer to your project. Click and drag the beginning or end of the layer to change the start/end times. You can also use the “Timing” tab to manually edit timestamps.

Step 5: Export and share

Once you’ve finished creating the video, click “Export Project” in the top right corner. The menu provides a variety of formats and resolutions to export the project with. You can remove the Kapwing watermark by signing in.

Congratulations! Your remote onboarding video is now ready to share and help prepare new hires for their first day on the job.