How to Share Projects and Workspaces in Kapwing

Drawing of a Cat working on laptop with hand shake emoji in the background on a color gradient background.

On Kapwing, you can collaborate with others by sharing projects and workspaces with them! When you share your project or workspace with collaborators, they can give feedback, stay up to date with project progress, use the same assets, and work with you in real time - without needing your personal login information.

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How to share projects with collaborators

Sharing your project with collaborators allow them to leave comments on your project, as well as make copies or download your project.

To share your project,
1. Export your video
2. Once your video has finished processing, you will be directed to the "final video page" where you can copy the URL to your project
3. You can share this URL with any collaborator

Please note that, if your project is set to "Private", users who are not members of your workspace, will not be able to access your project.

How to invite someone to your workspace

When you invite someone to your workspace, they'll be able to see all of the projects within your workspace, and edit them.

a screenshot of the workspace with the "invite members" options outlined in yellow, with an arrow from the button on the left side of the screen to the top right corner of the screen

1. From your workspace, click on the "Invite Members" option from the top left or top right
2. Type in the email(s) of the person(s) you would like to invite to  your workspace
3. Click "Done" - an email invitation to your folder will be sent

Showing the invite by email option within the Invite Members modal - multiple email entries with a blue Done button
Invites by email

OR

2. Invite them to your workspace by link - copy the link under the "Invite by Link" section
3. Send the link to the user you want to invite to your workspace.

Showing the invite by link option within the Invite Members modal - a section with a URL and a blue Copy Link button
Invites by link

To gain access to your workspace, your collaborator needs to:

1. Open email from Kapwing.com
2. Click "Join Now"
3. Sign in or create account by linking their Google or Facebook account
4. "Accept Invite" again after signing in

Accessing by link:

1. Click link
2. Click "Join Workspace"
3. Sign in or create account by linking their Google or Facebook account

That's it - they'll have access to the workspace that you shared with them to work on content with you!

If I invite collaborators to my workspace, will they also have access to Pro features?

No - a Pro plan covers a single account. If you plan to collaborate with other team members, you can invite them to join your workspace, but if they are on the Free plan, they will not be able to access any additional premium features.

We recommend upgrading all team members to the Pro plan for the best collaboration.

Does Kapwing offer any enterprise plan or licensing for teams?

Yes! We offer a Teams plan where you can purchase licenses for Team members on one credit card easily, and have the security of licenses remaining with your Team, even if a Team member leaves the organization. This works well for teams of all sizes. You can learn more about how to use Teams and set one up for your organization here.

Additional Resources:

A New Way for Content Teams to Work Together: Real-Time Collaboration with Kapwing Studio 2.0