It’s no secret that people want to watch videos online. Just look at the world's second largest website, YouTube, as they rack in 5 billions video views everyday. In short, if you want more people to watch your presentation, turn it into video. However, making a video presentation online can be challenging on your own.

First, you need to structure your ideas so they tell a compelling story that viewers will stick around to watch. Second, you’ll need a video maker that makes it easy to build a presentation. In this article, I’ll guide you through the steps to structure your ideas and build the perfect presentation for your audience. For the video maker, we’ll use Kapwing’s online editor because it’s free and easy to use. Let’s begin.

  1. Organize your content
  2. Create slides in Kapwing
  3. Add text, images and audio
  4. Download and present

1. Organize your content

First, put your ideas on paper so you can structure the presentation. Start with a blank document in Word, Google Docs or on paper and write down all your ideas. This process is called a brain dump. It makes getting ideas out of your mind easy so you can move onto the next steps.

Once you’ve written everything down, create an outline from the most important information. A simple numbered list is an easy way to get organized. At this point, you can delete anything that doesn’t add to the presentation or overcomplicates the message. Your viewers will thank you later.

After your outline is finished, gather visuals to add to the presentation. If you want, script out what you’re going to say when presenting the slides. If not, just record yourself talking over the slides without a script. When you’ve got your content together, you’re ready to make the slides.

2. Create slides in Kapwing

First, open the Kapwing studio and click ‘Start with a blank canvas.’ Next, change the output size in the top right to a 16:9 aspect ratio. Feel free to change the background color to match your brand or go with a basic white background.

For the first slide, write a headline or title for the presentation. To do that, click ‘Text’ at the top, type your message in the box and edit the formatting and color with the options on the right. To add an image, click ‘Image’ and upload your own or search Kapwing for an image to use.

As soon as you’re done, click the “Sceneduplicate button on the left side. Each time you need a new slide, just duplicate an existing one so you can keep the formatting. Add as many slides as you need to cover the main points from your outline.

3. Add text, images and audio

Now it’s time to pull out your outline and transfer everything over. Click ‘Text’ to add text boxes as you need them. Click ‘Image’ to include the content you gathered earlier. When adding the written content, try to get straight to the point and be concise. This will help your viewers clearly understand your ideas.

If you want to add a voiceover, click ‘Audio’ from the top, click to upload or paste a link to the recording in the lower box. The editor lets you trim audio and adjust the volume with simple sliders. If you need to use the presentation to record the voiceover, move onto the last step and comeback.

Now, head back to the studio and click the “timelineicon on one of your scenes. In this menu, edit the duration of each slide to line up with the voiceover or to give you enough time to cover everything for recording later. There’s preset durations or you can add a custom time. Also, you can drag each element on the timeline to each specific duration.

If you want to learn more about the timeline, check out this video about how to use Kapwing's timeline.

4. Download and present

When you’re done, click ‘Settings’ in the top right to set the video quality. Then, click ‘Export Video’ and wait for it to process (this could take a few minutes). Once it’s done, download the presentation, share it on social media or embed it directly into your website. Finally, you’re ready to present to the world.

With a video presentation, anyone with access can watch anytime or anywhere so you don’t have to work as hard. Congrats! If you found value in this guide, be sure to subscribe to the Kapwing Resources page - we’re constantly writing new tutorials and features to help you make the most out of Kapwing. And, check out the related articles to keep learning:

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