Digital presentations have been around for a long time, but they're as important as ever in 2021. And over the last 20 years, your presentations have evolved – today's professional presenter has to be more polished and take advantage of all the digital tools available.

One way to level up your PowerPoint presentation is to include video content in some of your slides. It allows you to take a small break from presenting and lets you showcase top content from other creators. But embedding online videos makes you vulnerable to poor web connection that can derail your presentation. To make sure you're as prepared as possible, I'm going to go over three ways to add videos directly to PowerPoint:

  1. Adding a video from your computer
  2. Embedding a video from the web
  3. Adding a web video for offline presentation

Adding a video from your computer:

If you have a video saved on your computer, it couldn't be easier to add to a PowerPoint presentation. Start by going to the point in your presentation where you’d like to place your video. From the top toolbar, choose Insert, then Video. You’ll have a few options here – for this method, choose Movie from file. Go through your file and select the video you want to add. For an even quicker import, just locate the file on your computer and drag & drop it onto the correct slide in PowerPoint.

A screenshot demonstrating how to insert video files into a PowerPoint presentation.

Once your video has been imported from your computer, you can use PowerPoint’s editing tools in the Video Format tab to crop, rotate, and resize the video. But if you need to make any other edits, like trimming, filtering, changing speed, or adding text, you’ll need to use another editing platform like Kapwing.

Embedding a video from the web:

PowerPoint also allows you to embed videos from major web platforms like YouTube. If you click Insert, then Video, you’ll see an option that says Online Movie. Select this option to copy a link to a video from any major video platform online. Once it’s been imported to PowerPoint, you can resize and arrange it on the slide, and play it during your slideshow, as long as you have a quick & stable internet connection.

A screenshot showing how to embed videos from the web into PowerPoint.

Adding a web video for offline presentation:

Web videos are easy to upload to PowerPoint, but they can only be watched during a slideshow if you have a fast & reliable internet connection, which is not always the case. Instead, you should include an actual downloaded video file to use in your presentation.

I recommend using Kapwing to download your web videos safely and quickly. Head to Kapwing.com and click Start Editing to go to the Studio, where you can paste the link to the video you want to use. Once it’s fully uploaded, you can make any edits the video needs, and click Export when you’re ready to download.

A screenshot showing how to import videos from the web directly to a PowerPoint presentation.

To add your newly downloaded video to a PowerPoint presentation, go to the slide you want to use, select “Insert” from the upper toolbar, and select “Video” and “Movie from file.” Find the video you downloaded from Kapwing and it will immediately import to PowerPoint.

Remember to tag us @KapwingApp whenever you share your content on social media– we love to see what our creators are passionate about! And if you're interested in more tips and tutorials on creating great digital content in 2021, check out the Kapwing YouTube channel – we post multiple new videos every single week.


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