Navigating Your Workspaces

Kapwing is designed to allow you to use one email address across multiple workspaces. You can have separate workspaces for yourself, your team, your entire company, etc.

However, it is possible to become confused when switching between workspaces and determining which one you are currently in. To address this issue, here is a guide to help you navigate more effectively.

Switching Between Workspaces
Workspace Settings
Workspace Name & Icon
Workspace Project Privacy
Leave or Delete Workspace

Switching Between Workspaces

On Desktop

If you have multiple workspaces in Kapwing when on a desktop, you can easily switch between them by clicking on the workspace icons located on the far left side of the workspace view.

In the image below, the left side has 3 workspaces that can be selected and a fourth icon to discover suggested workspaces based on your email's domain.  

On Mobile

If you have multiple workspaces when on mobile, you will see a drop-down carrot beside your Workspace icon and name. Click the carrot and you will be able to switch to a different workspace.  

Workspace Settings

There are two kinds of settings: your account settings (connected to your email and all your workspaces) and your workspace settings which are separate from each workspace.

On the left side of your workspace, you will see the option to select "Settings", once you click it you will be in the settings (3) of that specific workspace.

Once in the settings, you can switch tabs to members (1), brand kit (2), or billing (4).

Workspace Name & Icon

If you stay in the settings tab you can rename your workspace (5) and upload an icon to appear on your left panel to easily identify which workspace is which (6).

Workspace Project Privacy

If you want that workspace to have your content private from all outside the team, you can toggle on the content privacy (7), otherwise, it will remain unlisted.

Leave or Delete Workspace

You can also leave the team workspace if you are leaving it to other team members or delete the workspace if it is no longer needed and you are okay with all projects in that workspace being deleted (8).